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Eurofurence 26 — "Welcome to Tortuga"
Estrel Congress Center Berlin
July 28 – August 1, 2021
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Author Topic: EF26 Estrel Rooms reservation  (Read 2233 times)

Twillight

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EF26 Estrel Rooms reservation
« on: 27.12.2019, 17:17:04 »

How is the reservation of the Estrell rooms solved for the EF 26? The same as for the EF 25?
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Jumpy

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Re: EF26 Estrel Rooms reservation
« Reply #1 on: 28.12.2019, 13:30:44 »

How is the reservation of the Estrell rooms solved for the EF 26? The same as for the EF 25?

There were changes.

We will make an announcement here in the forum within the next few days. We ask everyone to be patient until then.
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kubwa

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Re: EF26 Estrel Rooms reservation
« Reply #2 on: 06.01.2020, 05:19:10 »

What is the email address for the reservation mail? Or will it be published together with the secret code?
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Jumpy

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Re: EF26 Estrel Rooms reservation
« Reply #3 on: 06.01.2020, 19:59:02 »

What is the email address for the reservation mail? Or will it be published together with the secret code?

It will be published beforehand, at the same time that the generator page will become available. The idea is that you can prepare everything and all you need to do is add the secret code in the subject and the body, then hit send right away.
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kubwa

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Re: EF26 Estrel Rooms reservation
« Reply #4 on: 06.01.2020, 20:14:07 »

Thank you for clearification.
I just downloaded the text file and pre filled everything allready. Was just confused because everything was stated clearfully, except the mail address from the hotel :)
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winterheart

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Re: EF26 Estrel Rooms reservation
« Reply #5 on: 11.01.2020, 11:53:54 »

In the announcement about how to prepare this mail or booking a room, there was no mentioning of a credit card number field, prevous years we always had to provide our credit card nr, I assume this field still neds to be added as well or will the hotel staff ask for this information after they received your booking request?
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ThatFlintVA

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Re: EF26 Estrel Rooms reservation
« Reply #6 on: 11.01.2020, 19:30:03 »

Once the lottery has ended and the rooms have been distributed, when does the payment for your room need to be made?
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Dragon

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Re: EF26 Estrel Rooms reservation
« Reply #7 on: 12.01.2020, 19:13:15 »

Technical thought:

How will you guarantee all mails will get through to the Estrel? Pretty sure even with basic protection Exchange will start to refuse emails from e.g. @gmail.com if hundreds of them come in within a few seconds, which is very likely to happen. Or thousands of emails from mixed addresses within several seconds. Who tells us they will all go through? There's usually a 5-minute delay for a mail relay to try sending an email again if the receiving end refuses an email. This can be the death for many, when some send a mail 2 minutes late and they get through.
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Eisfuchs

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Re: EF26 Estrel Rooms reservation
« Reply #8 on: 12.01.2020, 23:04:18 »

It worked just fine last year, so I don't see why it should fail this year.
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Jumpy

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Re: EF26 Estrel Rooms reservation
« Reply #9 on: 12.01.2020, 23:27:29 »

In the announcement about how to prepare this mail or booking a room, there was no mentioning of a credit card number field, prevous years we always had to provide our credit card nr, I assume this field still neds to be added as well or will the hotel staff ask for this information after they received your booking request?

I think it was three years ago that the hotel decided they would just trust us.

You do not need a credit card for reservation.

When checking in you will either have to present a credit card, or you will have to pay up-front.

If you don't show up (and haven't cancelled before the deadline), they will mail you a bill. Part of the reason this works is that we have a very low number of no-shows at EF.

As this solves a major problem for a sizable chunk of our attendees, we are very happy the hotel makes that special exception for us.

Once the lottery has ended and the rooms have been distributed, when does the payment for your room need to be made?

See above :)
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Hyo_no_Kitsune

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Re: EF26 Estrel Rooms reservation
« Reply #10 on: 14.01.2020, 03:53:31 »

I also have a question. In case I am lucky enough to get a room in the estrel, do I have to pay any kind of reservation-fee or something beforhand? And if I book a room alone, can I still change at any time, if I want to take in room mates?
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Loewi

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Re: EF26 Estrel Rooms reservation
« Reply #11 on: 14.01.2020, 15:54:11 »

- You can cancle your Hotel room up to 4 Weeks before the Checkin Date with no costs.
- You cannot transfer a Room reservation to someone else. In Case that you need to give your complete Room reservation back you can cancle it and it goes back to the pool
- All Rooms in the Hotel are Double Rooms. So you can always add a second person later.
- If you want to add a third person to your room, this is only possible until suply lasts. The Extra beds from the hotel usually sell out very fast, so if you are planning something like this you should hurry and try getting an extra bed from the beginning

I hope this answers all of your questions.

Loewi
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NightHawk

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Re: EF26 Estrel Rooms reservation
« Reply #12 on: 17.01.2020, 13:01:07 »

Will I be able to try getting a room at the Estrel if I havn't paid the event Registration yet ?

Because I'd like to cancel the con all together in case I don't get a room at the Estrel. Personal decision.

When will the registration mail be made public ? Same time as the code tomorrow ?
« Last Edit: 17.01.2020, 13:03:17 by NightHawk »
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Jumpy

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Re: EF26 Estrel Rooms reservation
« Reply #13 on: 17.01.2020, 18:27:42 »

Will I be able to try getting a room at the Estrel if I havn't paid the event Registration yet ?

Yes. You have 2 weeks to pay after registration, and hotel booking is 1 week after registration.

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When will the registration mail be made public ? Same time as the code tomorrow ?

The email address is public now. Also, the page is online.

Simply log in to the registration system and choose "How to Book a Room".

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Moodge

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Re: EF26 Estrel Rooms reservation
« Reply #14 on: 17.01.2020, 23:02:17 »

just as a question: wont this system just lead to people sending multiple emails to have better chances of getting a room? I mean you could write a script to send 100s :/
Do you have some way of preventing this? because I couldn't find anything saying that you aren't aloud to send multiple emails from different adresses.  :-\
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